(INTERNAL) Senior Buyer

Corinth, TX

Full Time

Finance

Mid Level

Pay: $2,066.40 min to $2,479.20 mid Bi-Weekly

Under general supervision of the Purchasing Manager, this position purchases goods and services for the City in accordance with Purchasing Policy, ordinances, and state/federal laws. The role develops specifications, manages formal and informal bidding processes, and administers contracts from inception through termination. The position maintains a portfolio of contracts with a high level of accuracy, ensures legal and procedural compliance, and assists internal departments and vendors with purchasing-related issues and performance concerns.

PRIMARY DUTIES AND RESPONSIBILITIES:

Functions independently without close supervision and within limits of delegated authority in reviewing purchase requisitions; ensuring compliance with required approval process; all Federal, state rules, and City policies and practices before issuing purchase orders for various procurements; prepares and updates reports, records and related documents; responds to inquiries and resolves issues.
Maintains contract management on e-procurement system. Obtains executed contracts from City Secretary and uploads to e-procurement system; ensures appropriate documentation is maintained, tracks expirations, terminations, renewals in system; understands contract administration, language, and terms and conditions.
Manage Full Procurement cycles including specifications, solicitation development, advertising, pre-bid meetings, evaluation, and award
Collaborate with departments to review and refine scopes of work and technical requirements.
Conduct competitive bidding processes including formal solicitations, quotations, bid openings, and tabulations.
Perform contract administration duties including renewals, amendments, price increases, and resolving vendor performance issues.
Maintain bid and contract status reports, procurement databases, and purchasing documentation for audit readiness
Assists departments and vendors with purchasing procedures, cooperative contract use, and HUB sourcing requirements
Review vendor insurance certificates and track compliance
Support training efforts for City Staff on purchasing procedures, policy requirements, and contract management
Reviews, investigates, and resolves customer service issues.
Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
Maintains confidentiality of work-related issues, records, and City information.
Maintains the integrity, professionalism, values, and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
Has regular, predictable attendance; attendance is a factor in continued employment with the city.
Performs other duties as assigned or required.

MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s degree is preferred with purchasing, finance, accounting, or related field; AND three years of experience in public procurement, or a related field, preferably in the public sector; OR an equivalent combination of education and experience. Preference given to individuals with governmental experience as a buyer.

Required Licenses or Certifications:

Must possess a valid Texas driver license.

Preferences:

Public purchasing experience.
Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP -CPP)
Knowledge of State and Federal laws, statutes, rules, and regulations governing procurement activities or contract management.
Knowledge of City organization, operations, policies, and procedures.

Required Knowledge of:

Comprehensive knowledge of Texas Local Government purchasing laws, competitive bidding requirements, and cooperative purchasing regulations.
General policies and procedures, services and activities of local government purchasing.
Current changes in public procurement processes and applicable legislation State and local procurement policies, laws, and regulations.
City organization, operations, policies, and procedures.
Record keeping and file maintenance principles and procedures; maintaining purchasing systems.
Comprehensive knowledge of Texas Local Government purchasing laws, competitive bidding requirements, and cooperative purchasing regulations.

Required Skill in:

Interpreting and applying purchasing standards and procedures, applicable state rules and regulations, and City policies and procedures.
Comprehensive knowledge of Texas Local Government purchasing laws, competitive bidding requirements, and cooperative purchasing regulations.
Advanced skill in developing detailed solicitations, scopes of work, and technical specifications across multiple operational areas Analyzing problems, identify alternative solutions, understand consequences of proposed actions, and implement recommendations in support of goals.
Ability to conduct thorough evaluations of bids and proposals, assess vendor responsibility, ensure compliance with regulatory requirements, and interpret complex contract terms.
Ability to communicate effectively and professionally with departments, vendors, legal counsel, and leadership, including presenting recommendations and explaining procurement strategies

Ability to independently manage multiple concurrent projects, deadlines, and priorities in a fast-paced environment.
Ability to prioritize and organize various assignments under critical deadlines in order to produce efficient results.
Ability to resolve purchasing and vendor performance issues with sound judgement.
Ability to maintain accurate documentation and ensure audit-ready compliance.
Coordinating and managing multiple projects and/or duties.
Following directions and exercise independent decision-making when necessary.
Preparing, maintaining, and reviewing records, reports, and documentation.
Establishing and maintaining cooperative working relationships with co-workers, vendors, and representatives from other governmental agencies.
Effectively use a personal computer utilizing a variety of business software, for tracking and analyses in applications in an automated procurement environment.
Effective communication, both verbal and written

Physical Demands / Work Environment:

Work is performed in a standard office environment.
Ability to lift/carry twenty-five (25) pounds, bending, stooping, and reaching as needed to file, sitting and/or standing for extended periods of time.

(INTERNAL) Senior Buyer

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